Grant Administration: Pre-Bidding Requirements
The first step in effective management of CDBG-funded construction projects is the preparation of a bid package. This requires the writing of the technical bid specification – usually by an architect or engineer on the basis of prepared plans or working drawings. These specifications must provide a clear and accurate description of technical requirements for materials and products and/or services to be provided in the contract.During this phase, the engineer/architect should be preparing construction documents, and, for infrastructure projects, the grantee should secure the approval/permits of applicable state agencies. While the engineer/architect prepares the technical specifications, the grant administrator must assess the applicability of Labor Standards and obtain the necessary wage determinations, including the Wage Determination Lock-In Notice. If the project is subject to labor standards, the bidding package must contain information about required wage rates and labor standards for the project.
NOTE: The environmental review must be completed and, if applicable, release of funds obtained prior to publishing the bid advertisement.
